31 posts tagged “management training”

With news of short time working, redundancies and business closures, it’s not surprising that many employees have become nervous about what the future holds for them. Inevitably, this will cause some people to become distracted and therefore not completely focused on what needs to be achieved. A potential consequence of this is that they become less productive, less creative and take fewer risks, which is not what a business needs in the current climate.

It is important therefore that managers are trained not just to recognise the ‘mood’ of their staff but that they are also given the skills and capability to influence the motivation and morale of their staff in a positive way.

Some business will have to restructure and make staff redundant, but the way managers handle this sensitive and emotive issue can have a big impact not just on those who leave, but also on the morale and commitment of the staff who remain.

One of the key characteristics of how successful organisations perform after any such restructuring is how retained employees feel their colleagues who left the business were treated. Organisations whose staff felt that their redundant colleagues were treated poorly often subsequently struggle with low levels of employee motivation and productivity for a while after the restructure. Treating people ‘unfairly’ can range from a number of things.

For example, redundant staff may have experienced:
· Little or no support to find a new job.
· No opportunities for retraining.
· Redundancy payments handled incorrectly.
· Broken promises from managers.
· Leaving the organisation’s premises with out any recognition or thank you from their manager.

It is important therefore that managers are given the appropriate management training and support to help them deal with the consequences of a business restructure. For example they need to be able to:

· Give appropriate time, attention and sympathetic support to affected staff.
· Help staff to focus on the future and not dwell on the past.
· Give practical and useful advice and guidance about how to find a new job.
· Demonstrate independence and not collude with staff.

Management training can therefore play a vital role in a successful restructure. It will help managers deal with the effects of redundancies sympathetically and appropriately and at the same time enable them to ‘keep an eye’ on future motivation. After all, you want staff who leave the business to be prepared to recommend it to potential employees in the future as well as maintain the productivity and commitment of those who remain.

When your job application or CV have successfully earned you an interview, it is vital that you give yourself the best possible opportunity by preparing thoroughly for the interview in advance. Although you are unlikely to be able to think of every possible question or scenario that you will be presented with, preparation and planning will prevent a poor performance on the day.

Consider the following tips to help you improve your chances of success.

Before the interview

• Find out as much as you can about the organisation, the job and the interview process
  
  
• Prepare a list of questions that you wish to ask. For example: what opportunities will the organisation provide for personal development or management training?
  
  
• Put yourself in the position of the interviewer and think through the questions they might ask.
  
  
• Be proactive and prepare a plan of the things you will do in your first 3-6 months of employment.
  
  
• Prepare 5-6 ‘selling points’ i.e. the benefits an organisation will gain from employing you.
  
  
• Remember that first impressions count. Practice how you will introduce yourself in a positive and confident manner. Remember your handshake – no finger crushers or limp wrists!
  
  
• Make sure you know exactly how to get the interview location, and plan to arrive in plenty of time.
  

At the interview

• Be yourself – if you pretend to be someone else you will be caught out.

• If asked about your weaknesses or failures give examples that are not relevant to the role – in this way you will not talk yourself out of a job.

• Avoid being critical of other people or previous employers.

• Make sure you get your ‘selling points’ across– this is your responsibility not the interviewers.

• Ask the interviewer if they want to see your ‘3 month plan’.

• Be enthusiastic – no one will employ someone who doesn’t demonstrate motivation.

• Take time to answer questions – avoid ‘shooting from the hip’.

• If you think you have got something wrong, say so and rephrase your answer.

• If you don’t know the answer to a question say so!

• Before leaving the interview, make sure you know what the next steps are.

After the interview

• Write down key points that you remember from the interview. This will help you if you are offered a second interview.

• Write and send a brief thank you note as soon as possible.

• Follow up with the organisation if they haven’t contacted you within the agreed timescales. Show interest but not desperation!

In today’s competitive climate it is important to ensure that you sell yourself, and show yourself in the best possible light if you are going to land the dream job you are after.

It has been suggested that as many as 4 out of 10 newly promoted managers fail in their jobs in the first 18 months, so make sure that you are one of the 6/10 successful ones by following our few simple tips:

1) Brush up on your interpersonal skills – The ability to build relationships and to get along with others is vital in a management role. Having poor interpersonal skills will most certainly lead to failure. Key to this is having excellent listening skills and the ability to give and take criticism well. Try not to be defensive and don’t view conflict as something bad and should be avoided at all costs. Instead view conflict as something inevitable that needs to be handled.

2) Recognise the need to adapt – You have been very successful in your career to date. However, the skills that made you successful may not be the ones that will lead you to even greater success as a manager. For example, as an employee you may have been known for your outspokenness, having strong opinions, and being a tough negotiator. While these are still important, always saying what you really think to your team will simply alienate them. It is important to recognise that being rigid and inflexible in your approach is ultimately a self-defeating style.

3) Avoid being self centred – This is the "me only" syndrome. Self-centred managers have an overriding concern for being in the spotlight. They worry about how much credit they're getting, how much money they're making, and how fast they're moving up the ladder. They alienate others by constantly demanding recognition and they seem incapable of any selfless acts towards others. Just as a successful business must pay attention to its customers, a successful manager must use team-oriented approaches and pay attention to the needs of their staff.

4) Take action - Managers who hesitate to put themselves on the line and act will eventually jeopardise their careers. Such a manager over-analyses every situation, fails to take action and is primarily motivated by avoiding risk.

5) Be resilient - Managers succeed by making decisions, taking risks and at times failing. It is absolutely critical to be able to bounce back after a failure. Managers who become defensive or try to blame others, don’t rebound, fail to learn from their mistakes and ultimately fail themselves.

6) Understand what is expected of you – Make sure you understand from your boss what is expected from you in your first year. Be clear about how your performance will be measured and find out your bosses preferred way of getting progress reports and feedback.

7) Ask for support – Make sure you get the appropriate management training support to develop the skills to enable you to succeed. This shouldn’t be a ‘one off’ one-day or even a one week training programme. Appropriate support means ongoing, intermittent management training with feedback and mentoring that gives you a means to learn, practice, and improve abilities as you progress.

Following these few simple steps will help you to make the change from team member to manager successfully and avoid becoming one of the 4/10 statistics.

An organisations strategic vision defines what the organisation wants to be and where it wants to go. An effective strategy guides the decisions made that affect the direction of the organisation.

In order to deliver the strategy it is necessary for managers to incorporate the vision into their plans and day to day operations.

Often the best strategic plans fail either because managers do not develop concrete action plans for delivering the plan, or because they are too bogged down in day to day details and lose site of the big picture or lack management training.

To develop more effective strategic plans managers should:
• Check to ensure their own teams targets are congruent with the organisations.
• Rank targets to identify the top 2 or 3 that will have the greatest impact in delivering the strategic plan.
• Define their goals clearly and the roles of their staff in achieving them. Who is going to deliver what?
• Determine key results areas and identify the steps required to achieve these results.
• Develop measures to track progress to enable managers to know when they have reached their targets.
• Document their plans in a clear format that can be seen by the whole team.

However, what should a manager do if the organisations strategy is unclear or doesn’t exist? The answer is simple - prepare their own mini strategic plan for their team/function.

For example managers should:
• Be clear with their team what the purpose of the team/function is.
• Develop a number of targets/goals that will improve the performance of the team over the following 12 months.
• Create a plan to deliver the targets/goals set out above.

At the end of the day a significant part of a managers role is to plan for the future and more than ever it is time for managers to lead from the front.

Depending on who you listen to, as many as 4 out of 10 newly promoted managers fail in their jobs in the first 18 months, which is an appalling statistic, but why is this so?

People are promoted for what they know. But the mistake that is commonly made is that the best person in the team, (be that a salesperson, engineer, customer service rep etc) gets promoted to the role of manager. In one single move the organisation deprives itself of one of its best ‘producers’ and lowers the productivity of the team because suddenly they are led by an ineffective manager. The problem may be compounded as the individual concerned may regret having taken a management position in the first place and may decide to leave the organisation, leaving behind them a team of demoralised employees and a department in chaos

This happens because of the ‘halo’ effect. The organisation becomes blinkered - their highly performing employee can do no wrong and they forget to ask some basic questions before placing them in the role of a supervisor or manager. For example, it is key to ask (and answer!) he following:

1) Is the person capable of fulfilling a managerial position?

2) Are we as an organisation willing to do what it takes to equip that person
for the job?

If you answer "no" to either of those questions, you're asking for trouble.

The first question can be answered using an appropriate assessment and selection process. The potential manager can be ‘put through their paces’ using various techniques to determine if they have the innate capability and motivation to succeed as a manager.

However, just because someone has the potential doesn’t mean that they will succeed unless they are given the right support to learn the skills necessary to be an effective manager.

People placed in management roles must become: delegators, motivators, trainers, mediators, planners, listeners, organisers, problem-solvers, example-setters, budgeters, ambassadors, regulators, counselors, and more, all while remaining diligent workers.
With little-to-no training for these responsibilities, it's next to impossible for new managers to succeed.

Therefore it is vital to put ongoing management training into place. This doesn’t mean a one-day class, nor for that matter, a one week programme. It means ongoing, intermittent management training courses with feedback and coaching that gives the newly appointed manager a way to learn, practice, and improve their efficiency and effectiveness as they progress.

But what about the cost? Some argue that if they pay for someone to become a better manager and then that person will simply leave. But ask yourself a different question - "what's the cost of not investing in them - and having them stay?"

Survey after survey show that employees don’t’ want just good pay, they want to be developed, valued and work for an organisation that makes a positive contribution to their communities.

For example, earlier this year the Sunday Times published its results for the 100 Best Companies to Work For. It demonstrated that the best businesses value their employees, and as a consequence have low staff turnover. Their employees want to work for them and stay with them, a highly prized commodity in today’s tight labour market.

The survey revealed the best performing businesses had high levels of engagement with their staff. Clearly good employers value feedback and consult regularly with their employees over issues that might affect them.

But who does the consulting, the listening, the valuing? It is not the “business” but the leaders and managers within it. They demonstrate through their behaviour the importance of these things.

But how do we ensure that our managers and leaders are equipped with the skills to make them successful? The answer is straight forward enough:

By recruiting those people who want to take on the responsibility for leading and managing others and by giving them the necessary Management Training and support to enable them to succeed.

In this way a Management Training programme can add real value to the business. However, Management Training should not be about sitting in a classroom! A Management Training programme that truly seeks to develop it’s managers and leaders should encompass a wide range of learning actions to help the participants develop the necessary management and leadership behaviours that will make the business successful.

For example, the programme could contain project work, community work, starting a business, personal coaching as well as personal learning actions and research. The programme should also practical and relevant to the business and the participants on it. There is no point including theory or topics that cannot be used!

At the end of the day the most successful businesses are ones where there is a real sense of shared ownership for the success of the business and this stems from the leader’s and manager’s ability to engage with their staff, which they can learn from the right type of Management Training.

Trusting your staff to do what they are good at is key to building a successful organisation, but sadly too often managers fail to recognise the significance of this.

Modern Management as well as modern life seems to be one of control.  It is vital that budgets are hit, performance targets achieved, and often at the expense of freedom and creativity.  That is not to say that these things are unimportant, because, clearly they are important, but what a manager should never do is over control their staffs work.  

Humans are interesting animals.  We generally respond to stimuli from others in the same manner in which the stimuli are presented.  In other words, if you smile at someone, they will usually smile back, if you scowl, then don’t be surprised if they return something similar!

The point of this is that the more a manager controls their staff’s work, the more they will behave in a way that necessitates even more control.  This becomes a vicious circle with the Manager exerting more and more control, but also complaining that their employees don’t take any responsibility or show any initiative.

To break the cycle, Managers need to understand the impact their behaviour has on others.  Management Training can help because it teaches Managers techniques to empower their staff, as well as helping them overcome their fears about handing over ‘control’ to their staff.

Management Training can help Managers to:

·    Set out the desired results they want from their staff (in terms of what and not how).
·    Identify guidelines, policies, principles, and procedures considered essential to get the desired results.
·    Set out the necessary resources e.g. financial, human, or technical resources to achieve the results.
·    Hold their staff accountable – this isn’t about control but being clear about how results/performance will be measured and evaluated, and how progress reports and accountability sessions held.

There can be real benefits from investing in Management Training in this way.  Not only will Managers end up giving their staff the freedom to get on with the job, but they will also find that they have more time to think and do their own job.  In this way, the Manager, staff and ultimately the whole organisation benefits from the Management Training received.

What is the difference between a good boss and a bad boss? Anyone who has experience of working for both might describe a good boss as someone who is:

· Supportive
· Flexible
· Empowering
· Empathic
· Inspirational
· Visionary
· Challenging.

Where as they might describe the worst boss that they have ever worked for as someone who:

· Talks but doesn’t listen
· Commands and controls
· Divides and conquers
· Plays at politics
· Treats you as a subordinate and not an equal
· Believes they know everything and you know nothing.

In other words good bosses earn your trust. They do what they say they will; they demonstrate their competence and show you that they care. A poor boss might know some of the latest theories, and say the ‘right words’, but they loose trust because their behaviour is incongruent with what they say.

These types of ‘fake’ managers have been parodied in many comedy programmes from Faulty Towers through to The Office, and most people can spot them a mile off. But why do some managers behave as if they were David Brent? There are many reasons for this: for a few it’s their own ego, for some it’s a lack of appropriate role models and for others it’s a lack of formal Management Training. However, it is often the latter that is the main cause - an individual is promoted into a management role but is not given the right support, or Management Training to fulfil their role adequately.

In these circumstances the newly promoted Manager tends to do what he or she knows best, and that is their old job. They therefore remain doers, focussed on the task on not on the people that should be delivering it.

It is essential therefore that newly appointed Managers and Team Leaders are given the appropriate Management Training to give them every possible chance of success. The training should help them to understand the importance of and to develop the ‘right’ behaviours such as:

• Integrity – Demonstrating a conscience and sound ethics.

• Confidence – The appropriate self awareness and display of self belief.

• Influence – The ability to encourage others to follow, to lead by example as well as by persuasion.

• Motivation - Ability to get others to want to do the things that need to be done

• Challenge - Not accepting the status quo. Taking on the difficult things, and encouraging others to do so.

• Authenticity - Acting naturally, being true to oneself and ones beliefs.

• Communication -. Ability to listen and understand others. Ability to be understood by others both, verbally & in writing.

• Collaboration – Working effectively with other people, their team, peers and boss.

• Flexibility - Adjusting and adapting to changing circumstances. Learning from mistakes as well as successes.

• Personal growth - Learning, developing themselves and others.

Given the right type of support and Management Training, newly appointed Managers will be able to develop the skills and behaviours necessary to lead and motivate their staff appropriately.

“If it is that easy to understand and use the C.O.A.C.H. technique and model in a two day coaching course - how come it takes a number of years and a load of coaching experience for me to become an effective coach?”

The answer to this is both simple and also complicated.

Yes you can understand what coaching is and is not about, examine the skills required, learn and practice the C.O.A.C.H. model and be ready to apply it for real within the relatively short time of a focussed training course. However you need to also consider that the example coaching practice experience that you get on the course by coaching a fellow participant and peer is not quite the “real” life coaching experience that you may see it as.
This is for these reasons:-

the peer that course participants are coaching is likely to be in the same mental state of preparedness, openness and motivation to learn about coaching as you are.

They have also been listening to, thinking about and learning about the subtleties of coaching in the same environment, time and space that you have

They are tuned in to coaching just like you – they are also just about to go through a reciprocal coaching session with you but in reversed roles

They are not about to give you a hard time, or not quite understand what you are getting at, or to feel significant mistrust of you (unless they have good reason to do so.)

In short, these coaching practice sessions are slightly unreal, run with a “trustee prisoner” who is trying to help you to learn and experience the COACH technique and questioning sequence as well and as quickly possible. It is in their direct interest to help you through the coaching process and for you to reciprocate.

So in addition to any training course or theoretical reading and preparation about coaching, to become an effective coach you also need the guided experience of coaching a range of different coaching subjects in different organisations. You need to do this in order to get a feel for the range of individual differences that exist and to start to develop your own individual style and approach to coaching - but within an overall proven technique and approach.

This is an important question to answer both during but particularly at or after the end of a series of coaching sessions. This question also leads on to some others e g who should decide, when, against what criteria and using what sort of evidence?

If we use the Kirkpatrick Model, commonly used to evaluate the effectiveness of training, this gives us a useful model to start with. This model suggests that there are 4 levels to look at when evaluating the effectiveness and value of a training intervention and these can also be applied to a coaching intervention.

These four levels are:-
Reaction of the student (coachee) – what they thought and felt about the training, usually measured through a brief feedback questionnaire delivered at the end of the training event. The equivalent for me with my COACH model approach is to ask my coachees for some immediate and direct feedback about how well the session has gone at its end – what they liked or disliked or would have me do differently next time.

Learning – the resulting increase in knowledge or capability. This can be judged by either the coachee themselves and/or by their manager/sponsor - particularly if these improvements were agreed as part of the original objectives or brief for the coaching assignment.

Behaviour – the extent of behaviour and capability improvement and implementation/application of it. Again this can be judged by the coachee and by their line manager/sponsor – but against what criteria? Is the criteria provided by the organisation manager or sponsor or is it to be assessed more directly and personally by the coachee themselves against their individual criteria?

Results – the effects on the business or environment resulting from the trainee’s (coachee’s) performance. This is the acid test and needs to be assessed at some later date after the coaching sessions have been concluded and after reasonable time has elapsed for the effect on performance to be established. Given that the underlying aim of coaching is to help the coachee to maximise their satisfaction and performance at work then this is an entirely reasonable but it also needs to be tempered with any other, broader or personal objectives that the coaching sessions may have been designed to address.

This still leaves us with the questions about exactly who should assess the coaching impact at these four different levels, against which criteria and using which vehicles or inputs? We will look at these questions in my next article later on this week.